wedding reception venue

Guide to Budgeting for Your Dream Wedding Reception in UK

Planning a wedding is a thrilling journey filled with love, excitement, and a whirlwind of decisions. One of the most significant decisions is budgeting for your wedding reception. At Crown Banqueting Suite, we understand the importance of creating a memorable celebration without breaking the bank. In this ultimate guide, we'll explore the costs associated with wedding receptions in the UK, offer practical tips on how to utilise your budget wisely, and provide savvy solutions for cutting costs without sacrificing the magic.

Understanding the Costs:

When it comes to wedding receptions in the UK, costs can vary widely depending on factors such as location, venue, number of guests, and level of extravagance. On average, couples spend anywhere from £10,000 to £25,000 on their wedding receptions. This figure encompasses expenses such as venue rental, catering, entertainment, décor, photography, and miscellaneous items like invitations and transportation.

Venue Rental:

Venues typically account for a significant portion of the budget, with costs ranging from £1,000 to £10,000 or more. It includes the cost of hiring the venue space for your reception, which can vary depending on factors like location, size, and amenities.


Food and drinks for your guests can account for a significant portion of your budget, typically ranging from £30 to £150 per person. The cost varies based on factors such as the number of guests, menu choices, and service style (buffet vs. plated).


Whether you opt for a live band, DJ, or DIY playlist, entertainment costs can range from £500 to £5,000 or more. Negotiating shorter performance times or off-peak rates can help save money.


Creating the perfect atmosphere for your reception involves costs for flowers, table decorations, lighting, and other decorative elements. Prices can range from a few hundred to several thousand pounds, depending on your preferences and the size of your venue. Décor expenses can add up quickly, with costs ranging from £500 to £5,000 or more. DIY projects, rental items, and minimalist décor are cost-effective options.

Photography and Videography: 

Capturing precious moments requires professional services, with costs ranging from £1,000 to £5,000 or more. Prices vary based on factors such as the length of coverage, number of photographers/videographers, and package inclusions.

Miscellaneous Expenses: 

This category includes items such as invitations, transportation, wedding favors, and any other miscellaneous costs. Prices can vary widely depending on your choices and preferences.

Making the Most of Your Budget

Now that you have a better understanding of where your money will be going let's explore some tips on how to make the most of your wedding reception budget:

  • Set Priorities: Determine what aspects of your reception are most important to you and allocate a larger portion of your budget to those areas. Whether it's the venue, catering, or entertainment, focus your spending where it matters most to you and your partner.
  • Shop Around: Don't settle for the first quote you receive. Shop around and compare prices from different vendors to ensure you're getting the best value for your money. Many vendors offer package deals or discounts for booking multiple services.
  • Consider All-Inclusive Packages: Many venues offer all-inclusive wedding packages that bundle venue rental, catering, and other services at a discounted rate. Opting for all-inclusive packages not only streamlines your planning process but also offers peace of mind, ensuring every detail is taken care of while staying within your budget.
  • DIY Where Possible: Get creative and tackle some DIY projects to save on costs. Whether it's making your centerpieces, designing your invitations, or creating your wedding favors, DIY can add a personal touch while saving you money.
  • Be Flexible with Dates and Times: Consider getting married during off-peak seasons or on weekdays, as venues and vendors often offer lower rates during these times. Being flexible with your wedding date and time can result in significant cost savings.

Cost-Cutting Tips:

If you're looking for ways to cut costs without sacrificing quality, here are some additional tips to consider:

  • Limit the Guest List: Keeping your guest list small and intimate can help reduce catering costs and venue expenses. Consider inviting only close family and friends to keep costs down.
  • Buffet-style Catering: Choosing buffet-style catering not only offers guests a wider variety of options but also helps to keep costs down, making it a budget-friendly choice for your wedding reception.
  • Choose Seasonal Flowers: Selecting seasonal flowers for your décor can help reduce costs while still adding beauty to your wedding venue. Work with your florist to choose blooms that are in season and locally sourced to save money.
  • Digital Invitations: Send out digital invitations instead of traditional paper ones to save on printing and postage costs. Many online platforms offer beautifully designed digital invitation templates that you can customise to fit your wedding theme.
  • Rent Instead of Buying: Instead of purchasing expensive décor items, consider renting them from a rental company. Renting décor items not only saves you money upfront but also eliminates the need to worry about storage space or finding buyers for items after your wedding day, simplifying your post-wedding tasks. From table linens to lighting, renting décor items is a cost-effective way to achieve your desired look without breaking the bank.


By following these tips and strategies, you can create a beautiful and memorable wedding reception without blowing your budget. Remember, the most important thing is to focus on what truly matters – celebrating your love and commitment with your partner, family, and friends. With careful planning and smart spending, you can make your wedding day dreams a reality without breaking the bank.

Crown Banqueting Suite is here to help you every step of the way, from selecting the perfect venue to fine-tuning the details of your reception. With our customisable packages and dedicated team, we'll ensure that your wedding day is everything you've dreamed of and more. Contact us today to learn more about our wedding packages and how we can make your special day truly unforgettable.



Last Updated: 10-07-2024

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Let's get your event booked in but first let's check
if the date you are looking for is available?